Stop Paying Employees to Copy Data
In today’s digital world, most companies use several specialized software solutions - one for tracking working hours, another for calculating payroll, a third for managing customer relationships, and so on. Each of these solutions does its job well.
The problem is that they rarely communicate with each other.
When systems aren’t connected, your employees become the link between them. Someone exports data to a file, adjusts the columns, transfers the data to another system, and hopes no errors crept in along the way. A week or a month later - the whole process repeats.
This manual work costs real money. Research shows that nearly 45% of accounting and payroll professionals worldwide spend more than 21 hours per week collecting data from separate systems. Manual data entry has an error rate of 1–5% - mistakes that compound every time information travels from one system to another.
Regula Data eliminates this friction at its source. We connect your software ecosystem so that data flows automatically - accurately, on schedule, with no human intervention required.
Who This Is For
Regula Data works with companies that use multiple systems in their operations and are tired of manual data copying. Whether you’re managing time tracking and payroll, synchronizing security system records with your HR platform, or moving data between any two other systems - if your tools have an API, we can connect them.
How It Works: Your Path to Automation
We believe technology should adapt to your business, not the other way around. Our process is designed to be simple, transparent, and as low-risk as possible.
1. Consultation
Everything starts with a conversation. You tell us which systems you use and what data needs to move between them. We analyze your workflow and determine whether we have a ready-made solution or need to build something tailored to your specific needs.
2. Standard or Custom Solution - Either Way, Ready to Run
If a pre-built integration exists, we create an account for you and configure the integration to match your requirements. You pay a monthly fee for maintaining the integration. If your needs change and the integration is no longer needed, you can disable it at any time - billing stops immediately, with no bureaucratic hurdles.
If a custom solution is needed, that’s not a problem. Many companies use unique software combinations. If your systems have a REST API, our engineers can design and build an integration precisely to your specifications. We provide a clear proposal before any work begins, so you know exactly what to expect. A custom-built integration runs on our platform just like a standard one.
3. Synchronization on Your Schedule
Once the integration is live, the manual work disappears. You choose the synchronization frequency that suits your operations - monthly, weekly, daily, or hourly.
When Every Second Counts: Real-Time Integrations
Schedule-based integrations meet most data synchronization needs. But some business processes can’t wait - they need to happen the moment something occurs.
For these cases, we use webhooks: event-driven integrations that immediately trigger the required action as soon as something happens in one of your systems. Instead of waiting for the next scheduled sync, the source system instantly notifies Regula Data when an event is detected - and the relevant data is transferred without delay.
Because real-time integrations vary in complexity, pricing is individual - depending on requirements and the number of events per month.
A Real-World Example: From Breathalyzer to Payroll - Fully Automatic
One of our client companies uses breathalyzers to check employees at the start and end of every shift. Their process used to look like this:
- An employee arrives at work and passes through the breathalyzer. The device creates a clock-in record in the breathalyzer log.
- At the end of the shift, the employee passes through the breathalyzer again. The device creates a clock-out record in the breathalyzer log.
- A manager transfers the data to the time tracking system once a week. Once a week, the manager opens the breathalyzer log and manually enters the data into the company’s time tracking system.
- Accountants transfer the data to the accounting system once a month. At the start of each month, the company’s accountants had to log into the time tracking system, download all employees’ working hours for the previous month in Excel format, and manually create timesheet entries for every employee in the accounting system in order to calculate payroll.
Each manual data transfer consumed significant time. In total, employees at this company spent ~30 working hours per month moving data from one system to another.
Here’s how the same process works now with Regula Data:
An employee arrives at work and passes through the breathalyzer. Immediately after the check, the device sends a webhook request. Regula Data automatically creates a clock-in record in the time tracking system.
At the end of the shift, the employee passes through the breathalyzer again. Another webhook request is sent, and Regula Data automatically closes the employee’s open time entry in the time tracking system.
At the start of each month, a scheduled periodic integration pulls all time entries from the time tracking system and automatically imports them into the accounting software. Accountants have everything they need to calculate payroll - no searching, no asking around.
The result: manual data transfer between systems has been completely eliminated, the likelihood of errors has been significantly reduced, and ~30 working hours per month have been saved. All data flows automatically between the company’s systems - from the production floor to payroll.
Conclusion
Integration is not just an IT project. It’s a business decision.
When your systems are connected, employees no longer need to manually copy information from one system to another. Records stay accurate without extra oversight. Processes that used to take hours now happen in seconds. And your employees get back the time to do work that actually moves the business forward.
Ready to automate your data flows? Get in touch with us and let’s find the right solution for your company.